Assets & Maintenance

Asset Maintenance
Assets

·         Asset Item Code

o   Asset Category/ Sub-Category / Specs

·         Purchase Details

·         Asset Details

o   Unique Asset Code

o   Unique-Asset Flag

o   Location/ User-name

o   Manufacturer given unique ID, if any

o   Warrantee details, if any

·         Depreciation:

o   Depreciation Method

o   Purchase Price

o   Depreciation/ Appreciation applied & Transactions

o   Total Depreciation applied

o   Total Appreciation applied

o   Current/ Book Value

·         AMC, If any

o   Date from & to

o   Maintenance agency

o   Inclusions / Exclusions

o   Amount

Maintenance

·         Maintenance Requisition from user with Brief description

·         Feedback of Maintenance In-Charge

·         Maintenance Job – Planning

o   Brief description & Enclosures  of maintenance requirements, if any

o   In-house or Out-sources

o   Total Cost Estimate Including Material & Man-power details

o   Expected “Down-time”

o   Maintenance job Approval

·         Maintenance Job – Execution

o   In-house or Outsourced

o   Job In-charge & Executed by

o   Down-time (Start & End Date/time)

o   Date-wise work Execution Report

o   Total Cost including Material & Man-power

o   User feedback & job-in-charge Approval

·         Job Closure: Date-Time, document

Description

Assets

  • Asset Item Code
    • Asset Category/ Sub-Category / Specs
  • Purchase Details
    • Vendor & Invoice
    • Date of Purchase
    • PO Number & Date, if any
    • Cost Price
  • Asset Details
    • Unique Asset Code
    • Bulk-Asset Flag
      • If the asset is purchased in Bulk buying (like Chair, PCs etc.,) then this flag is checked, do not check if the asset is Unique (Like Plant, Immovable Property, etc.,)
    • Location/ User-name
    • Manufacturer given unique ID, if any
    • Warrante details, if any
  • Depreciation:
    • Depreciation Method
    • Purchase Price
    • Depreciation/ Appreciation applied & Transactions
    • Total Depreciation applied
    • Total Appreciation applied
    • Current/ Book Value
  • AMC, If any
    • Date from & to
    • Maintenance agency
    • Inclusions/ Exclusions Parts & Services
    • Amount

Maintenance

  • Maintenance Requisition from user with Brief description
  • Feedback of Maintenance In-Charge
  • Maintenance Job – Planning
    • Brief description & Enclosures of maintenance requirements, if any
    • In-house or Out-sourced
      • Execution Agency/s, if outsourced
    • Total Cost Estimate Including Material & Man-power details
    • Expected “Down-time”
    • Maintenance job Approval
      • Send the requisition for approval, if required
      • Feedback to the Requisition generator
  • Maintenance Job – Execution
    • In-house or Outsourced
    • Job In-charge & Execution Agency
    • Down-time (Start & End Date/time)
    • Date-wise work Execution Report
      • Date, Detail of work execution, Percentage Completion
    • Total Cost including Material & Man-power
      • Date, Vendor, Material/ Service, Cost
    • User feedback & Job-in-charge Approval
    • Job Closure: Date-Time, document

 

Assets & Maintenance