Assets & Maintenance

All the assets owned by the business with their all their details like changes in valuation and executing maintenance details

  • Asset
    • Asset with Item Code
    • Unique or Bulk-asset Flag
    • Location/ User-name
    • Manufacturer & Purchase details
    • Aggregation: Parent/ Component flag
    • System (Like: Water, Electricity, HVAC, Production-line etc)
    • Maintenance Jobs & transactions
  • Depreciation calculation and details
  • AMC details
  • Maintenance
    • Requisition
    • Approval
    • Execution
    • Closure

Description

Asset

  • Asset Item Code
    • Asset Category/ Sub-Category / Specs
  • Purchase Details
    • Vendor & Invoice
    • Date of Purchase
    • PO Number & Date, if any
    • Cost Price
  • Asset Details
    • Unique Asset Code
    • Bulk-Asset Flag
      • If the asset is purchased in Bulk buying (like Chair, PCs etc.,) then this flag is checked, do not check if the asset is Unique (Like Plant, Immovable Property, etc.,)
    • Location/ User-name
    • Manufacturer given unique ID, if any
    • Warranty details, if any
  • Depreciation:
    • Depreciation Method
    • Purchase Price
    • Depreciation/ Appreciation applied & Transactions
    • Total Depreciation applied
    • Total Appreciation applied
    • Current/ Book Value
  • AMC, If any
    • Date from & to
    • Maintenance agency
    • Inclusions/ Exclusions Parts & Services
    • Rate – Amount
  • Standard & Customized Reports
    • Unique/ Bulk asset Details
    • Asset Depreciation/ Appreciation Details
    • AMC report
  • Maintenance: Maintenance Requisition from user with Brief description
    • Feedback of Maintenance In-Charge
  • Maintenance Job – Planning
    • Brief description & Enclosures of maintenance requirements, if any
    • In-house or Out-sourced
      • Execution Agency/s, if outsourced
    • Total Cost Estimate Including Material & Man-power details
    • Expected “Down-time”
    • Maintenance job Approval
      • Send the requisition for approval, if required
    • Feedback to the Requisition generator
  • Maintenance Job – Execution
    • In-house or Outsourced
    • Job In-charge & Execution Agency
    • Down-time (Start & End Date/time)
    • Date-wise work Execution Report
      • Date, Detail of work execution, Percentage Completion
    • Total Cost including Material & Man-power
      • Date, Vendor, Material/ Service, Cost
    • User feedback & Job-in-charge Approval
    • Job Closure: Date-Time, document
  • Standard & Customized Reports
    • Maintenance Requisition
    • Maintenance Job
  • Import & Draft
    • Every existing Asset & Specs, Maintenance Requisition, Execution Report can be imported and used as a template
    • Any incomplete Maintenance Requisition, Execution Report can be saved as Interim-draft
    • Multiple draft versions can be saved, all can be discarded and one can be Finalized later
  • Attachment & Retrieval
    • Attach unlimited Documents on each Asset, Purchase Details, Depreciation, Requisition, Execution report
    • Retrieve any specific attachment, from the entity or using the Central Repository of our DMS
  • Tag an Asset, Purchase Details, Requisition, Execution report to be included in ‘Advanced Search’ for easy retrieval
  • Communication
    • Can be set on any Asset ,Requisition, Execution Report
    • System Communication Types
      • Approval
      • Alert
      • Warning
      • Reminder
  • Communication
    • System or User Generated
    • Inter or Intra Company Entities
    • Single or Multi Level
    • Mandatory or Conditional
    • On event or field (absolute or relative) value
Assets & Maintenance