HR & Payroll

All Candidate, recruitment and Employee, Salary, Attendance Data along with Muster Process, Statutory Challans etc.

  • Post based Organization
  • Post Profile
  • Resume Bank
  • Post and recruitment Processing
  • Multiple payroll – Employee-supplier-wise
  • Employee  details:
    • Personal, Educational, Skills, work experience, Family members, Contacts & Addresses
  • Category, Grade, CTC, Change Tracking
  • Leave Accounting, Application and Approval
  • HR Documents
  • Advance Shift-allocation of Employee & team

 

  • Attendance: Manual or Electronic
  • Employee Advance as Loan & Company Advance
  • Bonus Disbursal : Statutory & Ad-hoc
  • Muster Roll Processing
  • Standard Reports
    • Payroll
    • Payslip
    • Statutory reports & Challans like PF, ESI, Gratuity, TDS, PT Challans
  • Auto Account Update
  • Final Settlement of Employee and Account

Description

HR

  • Post: Post based Organization Structure
  • Post has
    • Education & Qualification
    • Certifications
    • Work-experience
    • Job profile and Reporting structure
  • Vacancy
    • A post with no employee is considered vacant, which can be processed for employment
  • Resume Bank
    • Resume received for a Post – are stored in a Central Repository of all Resumes
    • Search, Sort & Filter resumes according to Vacancy Requirements
  • Post Processing
    • Resume can be short-listed for a vacancy
    • Then, a batch can be processed for employment. Subsequently, candidates as-per the result, may be shortlisted for next round of interviews
    • Records and information of selected Candidates are directly inherited  from HR to the Payroll module
Payroll

  • Employee
    • Category, Grade, Post , Team, Branch, Payroll, Designation, Employee debtors account
    • Leave (CL, SL, EL etc)
    • Benefits (Allowances and Perquisites) and Basic, CTC  Detail etc
    • Maintain entire HR, Payroll and Work related data
      • Educational, Professional qualifications & certification with their work experience
      • Address, Family members
      • Skills and proficiency level
      • Monthly payments  & benefits like: Basic-pay, Emoluments, Tax-deduction, Bonus etc
      • Holiday accounting & planning
      • Task related data, if any
  • Change Tracking
    • Maintain all changes in the lifecycle of an employee
  • Leave Accounting, Application and Approval
    • Leave Planning,  Application form, submit for HR approval, feedback
  • Planning – Attendance, Team, Shift, Leave
    • Planner (Calendar) can be use to Plan leaves which also reflects the Leaves-availed
    • Temporary or permanent transfers of an Employee – in Branch/ Team/ Shift
    • Approved leave, Branch/ Team/ Shift Transfer etc are reflected immediately in attendance-planning records
  • Attendance
    • Can be marked manually or imported from a third-party database
      • Mark attendance manually for
  • Branch/ Department/ Team for a single day
  • Individual Employee for entire month
    • Mark grade based performance indicators, like, Calculate Early or Late Arrival or Departure according to shift and Calculate total OT & Late Minutes
  • Multiple Payrolls If the Company deploys the staff of third-party, then, multiple Payrolls (Employee Supplier-wise) can be implemented in parallel
    • Category/ Payroll wise muster roll verification & processing
  • Loan & Advance
    • Expense management through Company advance & reimbursements
    • Loans management
      • If varied rate of interest than Govt. then Calculation of perquisite valuE
      • Loan-master Creation, Disbursement & Transaction records
      • Recovery (Capital and Interest)
  • Based on deductable installments from Payroll
  • Ad-hoc payments
    • Add Expense reimbursement or Loan disbursement to Pay-slip
  • Statutory Bonuses: Bonus earning records are created, and Bonus-earned figure is updated every payroll period
    • Ad-hoc (Additional) Bonuses can be Planned & Dispersed as per company policy
  • Statutory emoluments like PF, ESI, Gratuity, TDS, PT, Bonus are automatically calculated, deducted or added to the pay according to company policy
  • Final Settlement-of-Account of an Employee
    • As per Company policy, get Employee-account, all HR related benefits settlements like Gratuity, Bonus, Basic, Allowances, Perquisites, Loans, Advances, Company-assets, Notice-period consideration, etc., calculations in the Employee settlement-statement
  • Auto Account Updates like Payroll Report to Payable, etc.,
  • Standard Reports & Customized Reports
    • Vacancy
    • Payroll and Muster roll
    • Pay-slip
    • Attendance with Leaves and Holiday
    • Loan & Advances
    • Statutory reports, Challans, Forms, bonuses, emoluments,
    • Final Settlement
  • Import & Draft
    • Every existing Vacancy, Employee, Payroll, Pay-slip can be imported and used as a template
    • Any incomplete Vacancy, Employee, Payroll, Pay-slip can be saved as Interim-draft
    • Multiple draft versions can be saved, all can be discarded and Finalized later
  • Attachment & Retrieval
    • Attach unlimited Documents on each Employee
    • Retrieve any specific attachment, from the entity or using the Central Repository of our DMS
  • Tag an Employee, Payroll, Muster roll Pay-slip to be included in ‘Advanced Search’ for easy retrieval
  • Communication
    • Can be set on any Vacancy, Employee,  Attendance, Leaves Holiday, Loans or Advances
    • System Communication Types
      • Approval
      • Alert
      • Warning
  • Communication
    • System or User Generated
    • Inter or Intra Company Entities
    • Single or Multi Level
    • Mandatory or Conditional
    • On event or field (absolute or relative) value
HR & Payroll