Work Order Management (WOM)

Planning of an Order through Processes and Tasks using Teams and resources and execution updating Order /Work Status

  • Project based Production Planning of an Order
    • Divide order into Projects, Tasks and Sub-Tasks
    • Auto Divide projects on items, deliveries or any combination
    • Time & Cost Estimation
    • Multiple Versions & Variations
    • Risks & Mitigations Check-lists
    • To – Do lists
  • Order (Project)-execution planning
    • Team & Resource reservation
    • Efficiency & Dependency based Critical Path evaluation
    • Slack consideration
    • Gantt Chart
  • Daily Project-Report (DPR)
    • Auto Order Work-status update
    • Updates of Time & Cost
    • Item wise Order (Project) status tracking
    • Milestone updates
  • Slippages Monitoring & Control
    • Advance Alerts & Notifications
    • Severity level escalation
    • Completion forecast
  • QC Planning & execution consideration
    • In House, Client or third party
  • Reports
    • Bill of Material
    • Project Plan
    • Project Status Report

Description

  • An Order (Work-order) is generally received with the following – for production
    • Deliverables
    • Delivery Date(s)
    • Acceptance (QC) Criteria
  • The same is planned for the execution accordingly
  • In our WOM, the “Order” is planned (in terms of Project/Task, Team-of-professionals & Equipments) and Executed (across: Branch/ Payroll/ BoA)
  • Projects & Tasks: The entire order may be divided into Projects based on Delivery-dates, Items, etc
    • Some or all Processes can be considered for In-house or third-party out-source team
    • The projects are further divided into tasks, with following considerations
      • Technical Competency
      • Equipments
      • Prerequisites and preceding tasks
      • Standard Check-list of Possible-risks & their standard Mitigation-plans
      • Other facilities, if any
    • Meaningful milestones, may be based on KPIs, can be set for a close control
    • Gantt Chart view
  • Evaluate the most appropriate planning considering
    • Critical-path & Time-estimation
    • Cost-estimation
  • Finalize one planning  – draft for execution
  • Assignment: Now, resources like Team-of-professionals & Equipments are checked for the reservation and Planning-draft(s) are prepared for following considerations
    • Competency-level based execution-time is estimated
    • On the basis of Slack-consideration Critical-path is evaluated
  • Control the Execution by
    • Daily Project Report (DPR), submitted at sub-task level
    • Based on percentage or number of Items
    • Which updates Order, Project, Tasks & Milestones with actual Time & Cost incurred
  • Slippage Monitoring & Control, based on ‘Management by exception’ principle
    • Advance, Alerts & Notifications
    • Severity level escalation
    • Launch relevant Workflow automatically
    • Improves Estimates for future
  • Standard and Customized reports
    • Order Plan
      • Team Reservation
      • Gantt Chart
      • Critical-path
      • Work-order Time & Cost Estimate
    • Daily Project Report
    • Order, Project, Tasks & Milestones actual Time & Cost
  • Import & Draft
    • Every existing Work-order can be imported and used as a template
    • Any incomplete Work-order can be saved as Interim-draft
    • Multiple draft versions can be saved, all can be discarded,  one can be Finalized later
  • Attachment & Retrieval
    • Attach unlimited Documents on each Order, Project, Tasks
    • Retrieve any specific attachment, from the entity or using the Central Repository of our DMS
  • Tag an Order, Project, Tasks, Milestone, Team Member to be included in ‘Advanced Search’ for easy retrieval
  • Communication
    • Can be set on Slippages
    • System Communication Types
      • Approval
      • Alert
      • Warning
      • Reminder
  • Communication
    • System or User Generated
    • Inter or Intra Company Entities
    • Single or Multi-Level
    • Mandatory or Conditional
    • On event or field (absolute or relative) value
    • Launches Workflow
  • Approval: can be sent on any Project/Task, Team-of-professionals & Equipments
Work Order Management (WOM)