Vendor, Purchase & Payable

VendorEnquiry

Quotation with comparison

Purchase Order with Approval

Vendor Invoice

Payment

Dr/ Cr note

Advance & adjustmentPurchase Requisition

Auto Accounts Update

Auto Inventory Update

Standard Reports

o   Statement of Account

o   Payable with Aging

Monthly GST Returns

GSTR 1, 1B, 2, 2B, 3, 3B, 4

Description

  • Vendor
    • Regular/ Approved & Prospective Vendors details
      • Business Transactions like Invoice, Payment, Dr /Cr Note, Advance & Adjustments
      • Delivery Status, Purchase History & Quality
      • Purchase Items
        • Item-wise Quote History
    • Multiple GSTINs
  • Purchase Requisition
    • Common-pool of Requisition-forms, be filled by any User
    • Item-balance upon reaching Re-Order Level, Purchase-indent is Automatically generated
      • On Approval from Store-keeper, converts into Purchase-requisition

 

  • Enquiry
    • For Standard (Regular, from your database) or Non-standard (not existing in system database) Goods & Services from Regular & Prospective Vendors
    • Automatic assignment of Standard set-of-tasks using our WMS
    • Get customized Enquiry format, as per your requirement
  • Quotation with comparison
    • Create or select valid Vendor-quotes
    • Compare Vendor-quotes Item-wise
    • Selected Item Vendor-quote is automatically added to the “PO Pool”
    • Quotation gets Automatically tagged by selected vendor and enquiry
      • Attach more tags
  • Retrieve any specific Quotation received via any medium using the Central Repository of our DMS

 

  • Purchase Order with Approval
    • Generate PO:
      • From “PO Pool”
      • Independently
    • Conditional and/or Escalation based Approvals

 

  • Vendor GST Invoice
    • Type of Invoices
      • Cash or Credit
      • Import Invoice
        • With or Without inclusive taxes
      • E-commerce based Invoice
      • Bill of Supply for
        • Non GST, Exempt Items or Services
      • Reverse Charge Based Invoice
      • Sample invoicing
    • Features
      • GST Driven Validations – Keep a check on Invoice data-entry – right from the genesis
      • Enter or Inherit from PO
      • Automatically get
        • HSN/ SAC codes of Items/ Services
        • Vendor GSTIN/ UIDAI/ PAN details
      • Cancel Invoices through reverse or negative entry
      • Auto updates (Up-to-date accurate Balances):
        • GSTR forms
        • Inventory
        • Accounts
      • Calculate Input-Tax-Credit and Reverse-charge eligibility on the basis of Vendor-details available
    • Automatic assignment of Standard set-of-tasks using our WMS

 

  • Payment
    • Enter payment or adjust Invoice, Dr/ Cr Note, Advance – all from a single dashboard
    • Real-time entry of Financial transactions
      • Up-to-date Financial Balances & Details
    • Payment Cancellation by Reverse or Negative entry
      • Stock balances and Ledger books updated automatically
    • Calculation of HSN/SAC based tax records
    • Up-to-date Payable aging
    • Tax-wise, Payable-accounting of all transactions – with one another
    • Reports
      • Statutory Reports
      • Account Payable Report
      • Statement-of-account
      • Periodic Payable reminders with aging (less than or greater than 180 days and more)
    • GST Driven Validations – Keep a check on Payables – right from the genesis

 

  • Dr/ Cr Note
    • Create Dr or Cr Notes from Purchase Module, to be finalized by accountant
    • Cancel Dr or Cr Notes through Reverse or Negative entry –
      • Stock balances and Ledger books updated automatically
    • Calculation of HSN/SAC based tax records
    • GST Driven Validations – Keep a check on Dr/ Cr Notes – right from the genesis
  • Advance & Adjustments
    • Real-time entry of Financial transactions
      • Up-to-date Financial Balances & Details
    • Cancel Advance through Reverse or Negative entry –
      • Stock balances and Ledger books updated automatically
    • Calculation of HSN/SAC based tax records
    • GST Driven Validations – Keep a check on Advance & Adjustments – right from the genesis
    • Automatic assignment of Standard set-of-tasks using our WMS
  • Standard & Statutory Reports
    • Vendor Enquiry
    • Purchase Order
    • Statement of Account
    • Payable with Aging
    • Monthly GST Returns (2, 2B, 3, 3B, 4)
  • Import & Draft
    • Every existing Vendor, Vendor-Enquiry, Vendor-Quotation, Purchase-Order can be imported and used as a template
    • Any incomplete Vendor, Vendor-Enquiry, Vendor-Quotation, Purchase-Order can be saved as an Interim-draft
    • Multiple draft versions can be saved, all can be discarded and one can be Finalized later
  • Attachment & Retrieval
    • Attach unlimited Documents on each Vendor, Vendor-Enquiry, Vendor-Quotation, Purchase-Order
    • Retrieve any attachment
  • Tag: Any Vendor, Vendor-Enquiry, Vendor-Quotation and Purchase-Order, to be included in ‘Advanced Search’ for easy retrieval
  • Communication
    • Can be set on any Vendor, Vendor-Enquiry, Vendor-Quotation and Purchase-Order
    • System Communication Types
      • Approval
      • Alert
      • Warning
      • Reminder
    • System or User Generated
    • Inter or Intra Company Entities
    • Single or Multi Level
    • Mandatory or Conditional
    • On event or field (absolute or relative) value
    • Launches Workflow
Vendor, Purchase & Payable